Monday, December 9th, 2019

Simple Steps to Organizing your Office

By Jasmine Beierle on Dec 07 2009 • Filed under How-To

Business owners are so tremendously busy running their day-to-day operations that there is rarely spare time to organize their office as well.  

Yet, organization is crucial to running a successful business. Keeping a clutter free, organized office from the beginning will reduce your stress levels, improve your efficiency and make your business more productive. Ideally, starting on the right foot when you start your business is best, but if you're already knee-deep in disorganization, you can still take steps to change your office into one that is clutter-free and running smoothly. 

There are several different methods and in-depth procedures that can be used, and trying to figure out which one is right for you can seem daunting. Rather than wait until you have all the research, you can jump in now with these five simple steps designed to help you get started.

1. Designate an office area for business use only.

Whether you have a small home office or an office outside of your home it should be designated for business use only. This area should not be shared or used for any other activities. 

2. Keep only what you need and use.

Everything that does not belong in the office should be removed and stored elsewhere. Your office should contain only the essential items used in day-to-day business operations, with the exception of a few décor items and pictures — providing you have the space for them — because it is vital that you also feel comfortable in your office space. Essential items should include the following: desk, chair, storage space, filing cabinets, office supplies, computer equipment and anything else your business requires.

3. Everything has a home.

All items should be kept in a certain place or “home.” This makes is easy for you find things. Are you are a visual person who needs to see things out in the open, or do you like things neatly tucked away? Be sure to always put the items back where they belong. This will eliminate any future 'time loss' that comes from searching for things and it keeps your office clutter free.

4. Create or acquire a paper management system.

Whether you prefer to keep a paper trail or electronic files, it is absolutely fundamental that you set up a system for incoming mail, faxes, emails, etc. and decide how they are to be dealt with. You need a system that takes you through your paper flow from start to finish. For example, you can start by putting active files in a place marked “to do” and completed files in a place marked “to be filed.” There are countless systems available; be sure to do a little research and choose or develop one that works best for you and your business.

5. Schedule time for maintaining your office.

Maintaining your office takes time, energy and dedication. When organization is put off and you wait to deal with things until later, quite often you will get overwhelmed, personally stressed and your business will suffer because of it. So be sure to schedule TIME to keep your office organized and your paper flow manageable. A little time spent each day, even just ten minutes, can help you stay on top of things and prevent clutter from building up.

Again, these are just a few very simple steps that you can take for getting and keeping your office organized, running efficiently and your personal stress levels reduced!
 


3 Comments

  1. Your article is truly amasing Jasmine!! I know there is so much truth in this from years of experience. I just wish I followed your rules more often!!!

Trackbacks

  1. Simple Steps to Organizing your Office | Pretty Young Professional
  2. Simple Steps To Organizing Your Office - Pretty Young Professional - Smart Content for Smart Women - Forbes

Leave a Response

No soliciting.

Your email address will never be displayed, but, is required to validate your comment.

In accordance with the Terms of Service, submitting a comment grants Entrepreneurial Woman Magazine a perpetual license to reproduce your words and name/web site in attribution.